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ChiroCongress 2019 Exhibitor Invitation
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YOU ARE INVITED TO EXHIBIT AT THE 
CHIROCONGRESS 2019 SAN DIEGO CONVENTION
50TH ANNIVERSARY CELEBRATION!

 General Exhibitor - $1,500

 

Max number of

Exhibitors = 40

EXHIBITOR BOOTH COUNT DOWN 
    1    2   3   4   5   6   7   8   9   10   11   12   13   14   15   16   17   18   19   20
21   22   23  24  25  26  27  28  29  30  31  32  33  34  35  36  37  38  39  40 
 
 We anticipate 125-150 leaders from State and National Chiropractic Associations across all 50 states + territories to attend our 50th Anniversary convention November 7-9, 2019 at the Rancho Bernardo Inn in San Diego, CA.  Our attendees consist of association leadership - Executive Directors, Presidents, Vice Presidents, President-Elects, Board Members, Committee Chairs, Association Attorneys and Lobbyists - the decision makers for their associations.  Come help us celebrate 50 years of advancing the chiropractic profession through service to our member organizations.  
 

 

 

Download the 2019 Prospectus!

 EXHIBITOR PROSPECTUS

 REGISTER ONLINE<-NEW!  
 2019 SCHEDULE OF EVENTS
HOTEL LAYOUT

EXHIBITOR HALL DIAGRAM

 NOW AVAILABLE!!

   

GENERAL EXHIBITION INCLUDES:

 

 BOOTH

 ADD-ONS AVAILABLE
  • (1) 10 x 10 booth space
  • Draped 6' table plus chairs
  • Free WiFi
  • Exhibitor Game participation
  • Additional company representatives entrance over two
  • Catalog advertising - Full/Half/Quarter Page FULL COLOR!
  • Catalog advertising - Double Truck Full Color Ad NEW
  • Printed Inserts in Registration Bags
  • Digital Insert on Mobile App
  • Digital Insert Breakfast Loop (1 slide or video) NEW
  • Loggia Walkway Logo Projection NEW
  • Attendee Welcome Gift at check-in NEW
  • Refreshment Station NEW
  • Plethora of 50th Anniversary SPONSORSHIPS!

 ACCESS
  • Exhibitor Hall Entrance for (2) Company Representatives (includes daily breakfast, lunch, and snacks)  
  • (2) Tickets to the Thursday evening Welcome Reception & Dinner
  • (2) Tickets to the Friday Night Special Celebration Event (off-site)
  • Admittance to The Future of Chiropractic National Forum on Saturday
 PRE-CONFERENCE MARKETING
  • Special recognition email blast
  • Online listing on convention web page
 ON-SITE MARKETING
  • Company listing in convention catalog
  • Company listing on mobile app exhibitor page
 POST EVENT MARKETING
  • Directory listing of attendees
 HOTEL SERVICES
  • Free storage of shipments up to 7 days prior to convention
  • Electrical and AV options available through hotel (additional fees apply) - Exhibit Service Order Form
 BOOTH SET-UP/TEAR DOWN  EXHIBITION TIMES
  • Booth set-up - Thursday, 11/7 from 7:00 am - 11:30 am. Check in and pick up your Exhibitor packets early on Wednesday from 11:00 am - 6:00 pm in the Loggia near hotel registration!
  • Booth tear-down - Saturday, 11/9 after 8:30 am.  The last exhibitor time with attendees is on Saturday, 11/9 from 7:30 to 8:30 am. You are free to break-down your booth anytime afterwards.  
  • Exhibitor Layout - <--NOW AVAILABLE!

Thursday, November 7th

  • 11:30 am - 12:30 pm
  • 3:00 pm - 3:30 pm
  • 5:30 pm - 9:00 pm - evening social event - TICKETS INCLUDED in Exhibitor Packet

Friday, November 8th

  • 7:30 am - 8:30 am
  • 10:15 am - 10:45 am
  • 12:15 pm - 1:00 pm
  • 3:30 pm - 4:00 pm
  • 6:00 pm - 11:30 pm - evening social event (offsite) - TICKETS INCLUDED in Exhibitor Packet

Saturday, November 9th

  • 7:30 am - 8:30 am
  • 10:00 am - 1:30 pm - The Future of Chiropractic National Forum - TICKETS INCLUDED in Exhibitor Packet
  • Schedule of Events
 EXHIBITOR SHIPPING

Rancho Bernardo Inn
17550 Bernardo Oaks Dr., San Diego, CA 92128
ATTN:  Booth #/Representative Name/Company Name/ChiroCongress

BONUS - FREE storage of shipments up to 7 days prior to convention

 IMPORTANT DATES  HOTEL

 April 29, 2019

 Exhibitor/Sponsor Call Opens

 September 6, 2019

 Digital & Print Artwork deadline

 October 16, 2019

 Room Reservation cutoff at Rancho Bernardo Inn

 October 23, 2019

 Exhibitor Service Order Form due

 October 31 - November 6

 Complimentary handling/storage of exhibitor boxes

 November 4, 2019

 Registration bag inserts deadline to hotel

Rancho Bernardo Inn
17550 Bernardo Oaks Dr.
San Diego, CA 92128

Click Here to book the Rancho Bernardo Inn

The hotel reservation line is 844-226-8262 - Available Monday-Friday from 7am-9pm, and Saturday and Sunday from 7am-7pm

Group code: 0511COCSA
Name: Congress of Chiropractic State Association
Room Rate:  $239/night + tax
Overnight Self-Parking Hotel Guest = $25.00/night

CHIROCONGRESS CONVENTION HOTEL SPECIALS 

 FORMS

Advertising Information
Exhibitor Application - online
Sponsor, Exhibitor and Advertising Order Form
Prospectus
ChiroCongress W-9
Electrical Request Form
Marketing Information Submission
Shipping Information
A/V Pricing
Exhibitor Map
Hotel Property Map

 

 HOTEL EXHIBITOR POLICIES

 SETUP

Your exhibit may not block an EXIT or hinder entry in/out of the Ballroom; you will be asked to relocate by hotel staff if deemed necessary; in addition, nothing may be adhered to the wall.  If you have a banner you would like hung outside of your exhibitor booth, you must coordinate with Lizz Klein as space is limited.  

Any materials shipped to Rancho Bernardo Inn will be delivered to the ASSIGNED BOOTH LOCATION.  In order for this to be expedited, it is essential that all shipments reflect the name of the booth representative, company name and conference name.  Failure to do so may result in a delay in receipt of exhibit materials.  If you do not see your boxes at your table, please check with the Information Desk in the Exhibitor Hall and provide tracking numbers for easy reference.  

BOX HANDLING AND STORAGE

Please list ATTN:  Booth Representative/Company Name/ChiroCongress 2019 Convention on each box for ease of identification.  RBI is partnered with FedEx; daily pick up is 2:30 pm, Mon-Fri.  If exhibitor prefers to use a different carrier, exhibitor must schedule directly with carrier for same day pick up.  

The aforementioned fees include all handling and storage of boxes no more than 7 days prior to group arrival; delivery to Exhibit Table and return to Shipping/Receiving Department for carrier pickup.  

$50 minimum fee per box per day will be charged for shipments arriving earlier than time permitted and/or for boxes stored for more than 3 DAYS after group's departure.  

SECURITY/INSURANCE

Security has not been arranged for this show.  The Exhibit Room will be locked at the close of each showing; however, Rancho Bernardo Inn assumes no responsibility for loss of booth contents as the exhibitor is expected to provide appropriate insurance coverage.  

It is recommended that all product and boxes be stored with the booth area.  Any losses incurred as a result of the exhibitor's failure to comply, will be at the exhibitor's expense.  

EQUIPMENT AVAILABILITY

The following equipment will be on hand for load-in and load-out of exhibit materials:  Pallet Jack and Service Carts.

TEARDOWN

Boxes should be stored under booth table if they are to be re-used.

All exhibitors are requested to remain until all product has been readied for shipment and confirmed by your conference planner.  All exhibit materials must be loaded out and the room vacated no later than scheduled load out time.  Exhibitors are required to pack, seal and label all boxes/cases complete with shipping label for EACH box; even if all boxes are shipping to same address.  For your convenience, FedEx shipping labels, air bills and packing tape will be available at the Exhibitor Supply Table.  Boxes are NOT available on site.  It is essential that exhibitors retain ALL BOXES until all product has been packed.  

Once all boxes have been sealed and are ready for shipment, please notify your conference planner who will verify the readiness of your materials.  Please do not leave the exhibit area until someone has verified your shipment.

Banding equipment IS NOT available.  Re-wrapping of pallets is available, notify the Banquet Captain when this is needed, one hour prior.

If you are not re-shipping your product, you must discard all product in the 32 gallon trash cans provided throughout the exhibit area.  The resort will not be responsible for tearing down your exhibitor and discarding your product.  

For billing purposes, each exhibitor must record their Shipper billing number (FedEx) on the FedEx label.  If you prefer to ship with another carrier, you must provide your own labels as they will not be provided for you.  

Arrangements for pick up via Air Freight/Truck Line should be made prior to arrival.  Please schedule pick up on the day following the show.  Exhibitor must provide completed "Bill of Landing" for each destination.  

SPECIAL NOTE

Works of art, crystal, precious gems and/or alcoholic beverages WILL NOT BE ACCEPTED.

HOURS OF OPERATION

For your convenience, the hotel Receiving Department is open for receipt of shipped materials.

     Monday - Saturday:  7 am - 4 pm
     Sundays:  CLOSED

FedEx/UPS/DHL/Any Freight/On Trac packages are dropped at Receiving.  USPS mail is Dropped in the mail room 10 am Monday - Friday, Saturday is held at Front Desk.  Next Day Air will be 7 am - 10 am.  UPS/FedEx/DHL/On Trac Monday - Saturday.  

UNCLAIMED MATERIALS

Any conference materials, posters, banners, etc. left in meeting rooms or in our Shipping Department after group's departure, without direction as to disposal, will be held for a period of 3 DAYS following group's departure.  


For more information, phone 503-922-2933 or contact Elizabeth Klein, Executive Director at Lizz@chirocongress.org
or Sheri Ryan, Communications Specialist at Sheri@chirocongress.org.  

Location

699 June Drive 
Molalla, OR  97038

Contact Us

Hours: 8 am - 5 pm PT
Local: (503) 922-2933
Fax: (316) 633-4455
Email: info@cocsa.org
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